Tim,
These APUGer organized events are real simple. How good are you at herding cats with rabid dogs barking in the background? Real simple. All kidding aside - but just barely.
How to organize a "Shoot One Camera Trip" for dummies ... (Sorry Tim, couldn't resist)
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Since you volunteered to organize, you also volunteered to be the last person to get the camera at the end of the trip (kind of ensures you stick around, unlike previous organizers). This means you'll have to process the film, post the images in the APUG gallery, and make any arrangements with anyone that wants reprints or their negative frame.
Hmmm ... now that I think about it, this is one way to organize a trip. Another way is to do this is "on the fly" that I just thought of, but I personally wouldn't recommend anyone try that, 'less they're masochists.
Regards, Art.