100 portraits with names recorded - help!

[haring]

I have a project I am going to work on this week.
At the beginning of a conference I need to take photos of couples/guests AND record their names. Next day I need to print the photos and mark them with the couples/guests names.
I am planning to take the photos, and
1. have a blank sheet and i will ask them to fill in their names one after other, and
2. record a video of the whole portrait session (2hours) including audio where I also voice record their names and the photos I take.
Have you ever done something like this? I was thinking to record audio to the camera file but I have never done this before. I have a 5D mark Iv and a Canon r5. Is this a proper way to ensure all photos are assigned with the right photos? I just don't want to mix up the names and assign the wrong name to the photo.

 

[juan]

When I was a tv reporter, I always had every interview subject pronounce and spell his or her name at the beginning of the interview.

 

[mpirie]

Small whiteboard, get them to write their names on it, include it in the frame....take one shot with and one without if you need to.

Mike

 

[ic-racer]

Wow that is a lot of printing in a day!

 

[gone]

I would trim things down a bit. Instead of a 2 hr video, why not just have the people write their name on a card as suggested, along w/ a phonetic pronunciation? Then take 2 pics of each person (I would take three, just because), one w/ the card, and one or two w/o. I say one or two pics because, believe me, you will see a difference in each shot.

 

[cramej]

Pre-number the name cards. Card 1 goes with the first person/couple, card 53 goes with the 53rd person/couple, and so on. Or use the whiteboard method above. If the lab can do backprinting, name your files with the person's name so it's easy to find later.

 

[MattKing]

Thread moved.

 

[haring]

Thanks so much!!! I will use the board!

 

[LolaColor]

If they're going to write on the whiteboard themselves, just make sure you can read their handwriting

Recently I faced a similar problem and before each session, on the camera I was taking pics with, I recorded a video clip of them saying and spelling their name. They don't even need to be in the shot, it's just an audio memo. Then I had a folder in chronological order; video followed by photos etc.

This could work well when a whiteboard is impractical or takes too long. But I really like the whiteboard idea as it saves time in post.

 

[haring]

I did with the white board yesterday. Worked awesome! Thanks so much!!!!