I'm not a huge user but I top up if I do a big session, over about 10 prints, and if the liquid levels have dropped.
I follow the advice that came with mine (and still on line I think), in that I add 10ml of WORKING SOLUTION for every 10 x 8" print that has gone through the developer. This includes any test strips etc I have done, which sometimes make up another 10" x 8" print or so.
Using the Nova like this, I find my developer can last for up to about 3 months, before I drain, rinse and refill the slot.
I have an indicator stop, so colour change is when I change that.
And I use a whiteboard to keep track of how many prints I have put through my dev and fixer, replacing the fixer when I've done about half of what Ilford recommend to be on the safe side.
Terry S